Best Mental Health EHR/EMR Software

EHR & Medical Billing Software for psychologists, counselors and therapists

Mental Health EHR is designed to meet unique needs of behavioral health professionals and psychologists to help them quickly understand patient history, automate clinical & administrative processes, communicate better with patients, improve productivity & help staff get more done in less time.



Explore why PragnoCIS is considered as a top rated Mental Health and Behavioral Health EHR Software

  • PrognoCIS is a user-friendly and award-winning Behavioral Health EHR and Billing Software best suited for small to mid-sized mental health clinics.
  • As a fully customized EHR with behavioral health specific workflows and clinical information, PrognoCIS is rated as the best EHR for mental health helping them automate clinical and operational processes and enable operational excellence, great patient experience and workplace fulfillment for their employees ultimately leading to robust revenue growth & profitability.
  • Our Mental Health Software includes award-winning cloud based EHR / EMR, Practice Management, billing, telehealth and patient engagement software.
  • Fully integrated telehealth or telemedicine platform to provide online remote therapy.
  • Includes templates and features that simplify the care delivery, documentation, and billing processes of Behavioral Health Clinics

  • Free data migration from your current mental health EMR System
  • Free EHR with packaged solution including Mental Health medical billing services
See best Behavioral Health EHR in action for yourself.



Behavioral Health EHR




Explore features of Mental Health Software

Mental Health Software increases communication, efficiency & Revenues

PrognoCIS  Software for behavioral health practitioners lets you to fully customize your EHR platform and automate tedious tasks, avoid redundancy, and collect and report on data more easily. The seamless communication between your practice and labs, radiology, pharmacies, and referring doctors has been proven to save precious time and resources - allowing you to maximize efficiency and increase income while being more responsive to the immediate needs of your patients and your practice. PrognoCIS  software improves your medical practice’s efficiency by:

  • Automating workflow, with specialty-specific templates, including intake forms, SOAP notes, lab orders, and more
  • Simplifying meaningful use for improved coordination of care, referral management, patient engagement, and office efficiency
  • Providing immediate access to patient clinical records and seamless collection and reporting of data and patient health information
  • Transitioning to a fully integrated, responsive patient portal
  • Customizing paperless statements and online bill pay options
  •  Facilitating patient-friendly online appointment scheduling and appointment reminder feature
  • And several more EHR software options specifically designed to increase the efficiency and revenue stream of your practice.


Mental Health practice management software optimizes practice revenues and reduce cost

The days of keeping your EHR separate from your mental health practice management software are over.  It’s time for you to eliminate the headaches, conflicts, and lost time and revenue resulting from communication errors and system breakdowns between software systems that claim to be working together for you. Integrating your EHR with Practice Management software is probably the most low-risk and cost-effective way to make your behavioral health practice more efficient and more profitable.

Our EHR software is fully integrated with Mental Health Practice Management Software and therefore provides your practice with a seamless integrated solution you need to eliminate lost productivity while increasing revenue and efficiency. It therefore helps you to optimize revenues with accelerated reimbursements, automated coding recommendations, reduced denials, and increased patient flow.

Here’s how full EHR and practice management integration can benefit your medical practice:

  • Saving in time by cutting out lot of duplicate effort since your office staff will not have to enter the same data twice into separate programs. Practice Management software and EHR will exchange the required data effortlessly and without any errors. The result is an increase in efficiency allowing you to focus more on the pressing needs of your patients. 
  • Improved cashflow by accelerating the claim submission process and reduction in costs by reducing rework involved in dealing with claim rejections and denials as well. Handling denials is very expensive and hurts the bottom-line of the practice.
  • Increase in profits by eliminating the separation between the clinical and administrative sides of the practice, which hinders operational processes due to the use of time-wasting procedures.
  • Enhanced patient communication, leading to improved continuity of care
  • Automatic creation of real-time claims thereby accelerating your revenue cycle, with charge codes crossing over from the EMR.


Behavioral Health-specific EMR Templates Enhance Productivity

EMR software that’s tailored to Behavioral Health-specific needs helps you meet the goals and requirements of your practice, including medical billing, practice management, and EHR solutions. PrognoCIS streamlines work throughout the practice to save you time and money. All these improvements and efficiencies help you in improving patient outcomes.

  • PrognoCIS EHR comes pre-loaded with treatment plans for new and returning patients, for common HPI complaints such as anxiety, bipolar, depression, eating disorder, mania, substance abuse, suicidal ideation, and panic attacks, and many more.
  • Additionally, it provides physician-developed and tested behavioral health templates that can be used as-is or be further customized according to your needs. These include templates for Anxiety, Depression, Mania, Psychosis, Eating disorders, Sexual disorders, Sleep disorders, Alcoholism, Schizophrenia, Personality disorder, Mental status exam, and Mini mental status exam, among many others.
  • PrognoCIS EMR software also includes Specialty Scales such as the PHQ-9, Hamilton Anxiety Rating, MOCA, AIMS, EDDS and Brief Psychiatric Rating scales. It also includes questionnaires such as the Mood Disorder Questionnaire, as well as a wide variety of patient education materials.
  • Our EMR software for Behavioral Health facilitates displaying of the assessment in multi-axial format, as well as the ability to view Global Assessment of Functioning (GAF) charts. GAF charts show this status in a graphical format in the EHR, providing clinicians with a visual cue of the patient’s condition.
  • It enables you and your staff to access all patient records and even document hospital rounds remotely and securely.
  • It helps boost staff productivity with intuitive search functionality to quickly retrieve patient data based on specific requests.
  • The ability to customize our Behavioral Health EMR to your clinic’s workflows results in greater staff engagement, less disruption to routine and reduced risk of errors. All of these help your Behavioral Health practice become more efficient.

Behavioral Health providers experience productivity gains from Integrated e-Prescription

With electronic prescribing, or e-Prescribing, providers can enter prescription information into a computer device – like a tablet, laptop, or desktop computer – and securely transmit the same to pharmacies using a special software program and connectivity to a transmission network. When a pharmacy receives a request, it can begin filling the medication right away.

Key benefits of our e-Prescription solution include:

  • Ability to send e-Prescriptions immediately from your patient’s chart to patient’s   desired pharmacy
  • Improved prescription accuracy and reduced medical errors through automatic interaction checks for potential drug-drug or drug-allergy issues
  • Better connectivity with PACs and labs
  • Reduced risk of controlled substance abuse, particularly those medication for pain management
  • Lower out-of-pocket cost to patients through access to prescription eCoupon discounts
  • Simplify prescription management for both patients and providers.
  • Immediately access patient medical records, including information about patient medications, prescription history, and allergies

Medication Management for Adherence

  • Medication non-adherence is a national epidemic. Medication non-adherence, sub-optimal prescribing, and improper drug administration costs the U.S over $300 billion annually. In addition, more than 20% of an employer’s healthcare cost is caused by non-adherence, and 50% of patients never take the medication as prescribed.
  • Medication Management for Adherence from Surescripts is integrated into PrognoCIS EHR. Surescripts analyzes prescription usage data from Pharmacy Benefit Managers (PBMs) and funnels the relevant information into PrognoCIS thereby empowering the physicians with timely and targeted information to improve adherence.


Our secure, patient-friendly, fully-integrated patient portal provides your patients with the secure platform they need to become active partners in their personal healthcare management.  With the integrated patient portal, your patients have access to a wide-range of customizable features, including patient records, patient charts, and lab results - to name a few.

PrognoCIS allows patients and practices to connect from any device type that’s connected to the internet – tablets, smartphones, PCs or Macs.

Key benefits of our patient portal

  • Patient-friendly, fully-integrated patient portal provides your patients with the secure platform they need to become active partners in their personal healthcare management. 
  • Supports a more interactive experience through an integrated patient portal which enables patients to look through recent visits, medications, allergies and even lab results, giving them greater access and control of their health care information.  This greater interactivity and access helps improve overall patient satisfaction.
  • Enables access to financial statements, and prescription refill options, automated creation and delivery of electronic statements, and easy and quick online payment processes for both biller and patient.

Patient Portal Capabilities

  • Providers can send messages such as appointment reminders, electronic statements, and lab results to patients
  • Providers can easily communicate with patients’ other physicians without the potential delay of phone messages
  • Billing Office can post balance statements and allow patients to complete transactions within the patient portal
  • You can reduce intake time by having patients complete forms online
  • Providers and patients can quickly exchange patient data in a HIPAA compliant, secure fashion
  • Patients can check and request appointments, view lab results, examine statements, and request prescription refills



Telehealth Mental Health Software enhances your reach and patient satisfaction

PrognoCIS Behavioral Health Software offers a Telemedicine solution that integrates seamlessly with award-winning EMR software and is designed to keep your behavioral Health practice running smoothly. This interoperabilty provides faster and more accurate diagnoses, improved efficiency in care coordination, quicker treatment, and more.

The main components of the package include:

  1. Web Patient Portal for laptops, tablets and desktops
  2. Telemedicine app with embedded patient portal app
  3. Payment Gateway (Integrity Pays)
  4. Zoom Integration

Uses of Behavioral Telehealth Health

  • Telemedicine visits are useful for simple issues and for providing health education to patients.  They can be used to do patient assessments and evaluations, medication management, treatment planning, and even supervision and crisis intervention.  For example, a patient can send a video to their psychiatrist who can check it at a later time to assess the patient’s appearance, mood, and ability to focus or concentrate (asynchronous behavioral telehealth service) or the patient can go on a live video chat with their behavioral health provider to discuss the treatment plan including when and how to take certain medications (synchronous telehealth service).
  • These “virtual” or telemedicine Behavioral Health visits allow the behavioral health team and patients to interact and communicate in many ways, including: discussion of symptoms, observation/assessment of many physical signs, collection of pertinent data, explanation of test results, communication of diagnoses, and discussion of treatment options.
  • Our Behavioral Health EMR enables providers to conduct patient consultations through real-time videoconferencing that’s both secure and HIPAA-compliant. 
  • Telemedicine Behavioral Health visits allow more flexibility, save travel time, and decrease the amount of “downtime” that patients spend in waiting rooms.  More importantly, telemedicine visits lets patients get the care they need while lowering their risk of exposure to contagious diseases during times when social distancing is necessary. 
  • The American Psychiatric Association (APA) notes that “research has also found that overall experiences among all age group have been good” as far as behavioral telehealth is concerned.       The organization further states that behavioral telehealth “has been found especially effective with respect to the treatment of PTSD, depression, and ADHD.”
  • The APA’s official position statement on telemedicine states: “Telemedicine, using video conferencing, is a validated and effective practice of medicine that increases access to care. The American Psychiatric Association supports the use of telemedicine as a legitimate component of a mental health delivery system to the extent that its use is in the best interest of the patient and is in compliance with the APA policies on medical ethics and confidentiality. ”
  • This is consistent with the Office of the National Coordinator for Health Information Technology’s (ONC) statement that “integration of care enabled by health IT has great potential to improve health outcomes for individuals with behavioral health problems.”

Reimbursement and Coding for Telebehavioral Health – CMS Guidance

  • Telebehavioral Health services can be performed in one of two ways:
    • Store and forward (asynchronous): Patient submits an image or pre-recorded video for the physician to review and provide advice, e.g., a patient sends a video recording of themselves answering a series of questions or relating the events of their day or a specific experience.
    • Live interactive (synchronous): Real-time two-way interaction between the physician and patient e.g., patient initiates a video chat with the physician to discuss the effects of a particular medication.
  • CMS is providing various waivers and flexibilities designed to help Psychiatrists and other behavioral health practitioners deal with the COVID-19 pandemic.  Many of these flexibilities cover provision of care via telemedicine. For example, CMS now also allows behavioral health practitioners to deliver telemedicine services while working from their own home while continuing to bill for these services from their officially enrolled practice location.
  • Medicare provides reimbursement for individual, family, and group behavioral telehealth or telepsychotherapy.

Improve Communication and Patient Experience with Customizable Patient-Friendly Patient Scheduler and Appointment Reminder Features

Your Behavioral Health practice can reduce lost revenue from missed appointments and late arrivals by providing your patients with the ability to directly communicate with your Behavioral Health office on a number of essential functions, including online scheduling of appointments, as well as receive important reminders through multiple media sources such as phone, text message, and email.


Patient Appointment Scheduler

Automate the patient scheduling process for your Behavioral Health offices by providing a tool to coordinate provider calendars and patient requests for appointments, and confirm available time slots.

You can provide patients the option of scheduling appointments with their preferred method of communication (phone, email, mobile app, etc.):

Patient Appointment Reminders

Our reminder service for Behavioral Health appointments is executed through a text messaging mechanism and allows medical staff to send “appointment reminder” text messages to patients.

  • This reduces lost revenue arising from no-show or late arrivals with automated appointment reminder and confirmation features sent through our text messaging service
  • These reminders increase efficiency by streamlining the patient check in process upon arrival
  • They enable you and your staff to quickly and easily communicate important information to patients
  • They improve the patient experience and build patient trust and engagement with responsive, direct communications with your Behavioral Health clinic.

If you’re considering switching your current EMR System, the full-featured solutions from RevenueXL focus on the needs of small to medium-sized Behavioral Health practices with affordable specialty-specific cloud-based EMR solutions that can be customized to your precise needs before implementation.


Implementation Specialist to your rescue

Even though our EHR is very intuitive and user friendly, we try to make the transition as easy as possible for our clients – whether they are new to the EMR world or switching over from a vendor that no longer meets their needs. We do this by pairing each physician with an implementation specialist from the start.

The implementation specialist’s job is to work with a point of contact from the client’s end to facilitate the transition.

The implementation specialist works closely with you from the beginning to end. The specialist does the following amongst any practice-specific tasks:

  1. Gathers all the pertinent information from you, such as provider demographics, their registered NPI number and Surescripts DEA number
  2. Assists in Clearinghouse selection and getting it set up
  3. Coordinates the implementation of billing and lab interfaces
  4. Helps customize the EHR set up to match your practice’s workflow so that your staff does not have to relearn everything or reinvent the wheel
  5. Works with our technology team with the implementation of an HL7 to be established with whatever local or national labs you may want to work with
  6. Trains a point of contact at your practice on how to use the EHR
  7. Sets up your logo for use on any communication sent out by the EMR.

Scanning and Attaching Service

We also offer a scanning and attaching service that is not only cost-effective but also helps you to fast track EHR implementation by digitizing your existing paper charts and having quick easy access to patient data that’s accurate and secure while receiving HIPAA-compliant quality control.

Please discuss your needs with your Sales representative for an accurate price quote. Time duration and price varies depending on your exact needs.

At RevenueXL, our goal is to help your practice maximize and accelerate revenue through improved, efficient billing and follow-up processes at the most affordable rates. Our medical billing services include:

  • Mental Health billing services with optimized returns and shortened payment cycles
  • Unique workflows including Employer Billing, HSA, IPA and Capitation, Collection Agency, and Patient Payment Plans
  • Patient letters, advanced accounts receivables management, and more

When you pair our state-of-the-art revenue cycle services with our scalable, customizable, fully-integrated EHR Software, you’re eligible to receive the EMR at no cost to you.

Contact us for more details about how you can take advantage of this free EMR Software.

Sample Mental Health EHR Snapshots

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Mental Health EHR


How You Benefit by Implementing PrognoCIS EHR Software

  1. Easy and quick implementation of your new or replacement EHR Software which automates time-consuming administrative tasks, allowing you to focus more attention on patient engagement
  2. Adapt to Behavioral Health-specific workflows with easy, sensible EMR customization. Includes pre-loaded Behavioral Health templates and treatment plans
  3. Reduce waste, save time, and increase revenue with fully-customizable, seamlessly integrated practice management software
  4. Seamless Migration of data from your current EHR into PrognoCIS EHR
  5. Cloud-based, HIPAA compliant and Meaningful Use Certified Software.
  6. Increase your Behavioral Health practice’s reach and availability to care for patients across wide geographic distances via telemedicine
  7. All-in-one solution for small practices including all of the above features and medical billing services for one low cost

Frequently Asked Questions

Behavioral Mental Health EHR What is Mental Health EMR?

Mental Health EMR is a specialized medical software designed to meet the specific needs of Behavioral Health and Mental Health professionals, therapists, counselors, psychiatrists, social workers, licensed professional counselors, mental health nurse practitioners and nurses (specialists who serve people seeking help with behavioral health challenges such as mental illness, addiction, and physical limitations). It is also known as Therapy EHR.

PrognoCIS Mental Health EMR offers  mature content including behavioral and mental health specific workflows, pre-built SOAP notes templates for common situations like anxiety disorders, including panic disorder, obsessive-compulsive disorder, and phobias, depression, eating disorders, personality disorders, post-traumatic stress disorder, suicide and more.

It is a searchable and evidence-based repository of patient’s medical history, diagnoses, medications, treatment plans, immunization dates, allergies, radiology images, and laboratory and test results. It is designed around the unique workflows of Behavioral Health clinics, and includes templates and features that simplify the care delivery, documentation, and billing processes of Mental Health practices, empowers staff and supports patient engagement.

Mental and Behavioral Health providers working in mental health clinics have unique features and capabilities requirements from behavioral health Electronic Medical Record (EMR) / Electronic Health Record (EHR) systems.

Frequently Asked Questions_Frequently Asked Questions Top 8 Features to Consider while choosing your Behavioral Health EHR

Before you invest in any Behavioral Health EHR, here are some capabilities that every mental health practice must consider:

  1. Supports the Development of Intuitive Workflows
  2. Provides In-depth BHC Content including BHC-specific treatment plans and Note templates allowing more time for patient-centered communication and care.
  3. Medication Management and Electronic Prescription (eRx and EPCS) because many behavioral health conditions necessitate the prescription of controlled medications such as narcotics, stimulants, and depressants.
  4. Enables Streamlined Care Coordination and Communication because patients with mental illness often have medical / physical comorbidities, including diabetes and cardiovascular diseases, among others necessitating seamless communication with other primary care and specialty practices, as well as inpatient facilities, pharmacies, and laboratories.
  5. Enhances Patient Engagement via patient portals that allow patients to schedule appointments and communicate with their care team via secure messaging, thereby enabling a freer flow of information.
  6. Provides Multiple Data Entry Methods, including Free Text allowing clinicians to write their notes in free text using hand-held devices, mimicking the act of writing on a notepad.
  7. Provides Quick and Easy Access to Notes from previous sessions.
  8. Includes a Telemedicine Platform to previously under-served or remote patients, usually via videoconferencing.

Frequently Asked Questions_Frequently Asked Questions How does Behavioral Health Software benefit Mental Health Practices?

The benefits of Behavioral Health Software exist for both mental health practices and their patients. There are five primary categories of benefits of EHR adoption that extend to both patients and providers, including:

      • Improved patient treatment across the care continuum.
      • Improved care coordination and faster access to records.
      • Practice efficiencies and cost savings through decreased paperwork and elimination of workflow redundancies.
      • Increase patient participation and transparency.
      • Improved diagnostics and patient outcomes including more accurate prescribing and higher patient satisfaction scores.


Frequently Asked Questions_Frequently Asked Questions How does Mental Health Software Improve the Quality of Care Delivered by Mental Health Practices?

Mental Health Software can positively impact the quality of care providers provide to their patients by improving portability, sharing, decision-making, and care coordination; getting patients involved in their care; and reducing workloads. According to, 75 percent of providers report that their EHR allows them to deliver better patient care.

Data shared in an EHR can assist providers in choosing the right medication for a patient with allergies and improving public health outcomes by enabling them to look more meaningfully at patient data. It also allows them to be better informed, improve relationships with multidisciplinary physician team members, procure remote access to patient charts, and more quickly and easily receive laboratory results, medication error alerts, and reminders for preventive care.


Frequently Asked Questions_Frequently Asked Questions Does Integration of Behavioral Health Care and Primary Care Services make sense?

Demonstration of an integration between physical and mental health has led to the realization of the need for a stronger collaboration between care providers across the continuum of care.  With rapidly growing adoption of EHR Software in primary care and acute care organizations, it has become increasingly more beneficial for behavioral health practitioners to also embrace EHRs as tool to enhance both the quality and continuity of patient care. With careful planning, the integration of behavioral health and primary care services improves patient care and outcomes and can be financially sustainable for practices that rely on fee for service (FFS), value-based care (VBC) payments, or some combination thereof.


“PrognoCIS is the perfect…system for us. This is our 3rd EMR system and by far better then [sic] then the others. We don’t have to worry about waiting til the next day to access a patient chart. Also very easy to use with [our] dictation system.”

– J. with P.B., MD

“We have been with PrognoCIS for 5 years after experiencing an epic failure with another EHR solution. Our practice is a small private medical office and flexibility is paramount to optimizing our functionality. What we like most about PrognoCIS is the adaptability or customization of the product.”

– A. from S.W. Clinic

“Streamlined, easy to use, and comprehensive! I can customize myself on the fly and I like the ability to…access on my PC, Apple (Mac or iPad at home) or via the iPhone app. After using a few other systems, I saw the designers of PrognoCIS truly understand how a clinical office functions.”

– S. Wellness Group

PrognoCIS EMR:
A Fully Integrated, Award-Winning EMR, PM, & Billing Solution

EMR Software

Customizable workflow,templates, and content created for your specialty

Meaningful Use Support

Two service options to ensure your MU attestations are smooth and hassle-free

Practice Management

Easily identify patient eligibility and reconcile accounting and insurance billing

Patient Portal

Easily share lab results, appointment reminders, statements, and prescriptions with patients

Online payments

Patients can complete secure credit card transactions from the comfort of their homes

Revenue Cycle Management

RCM services process statements and handle claims while you connect with patients

Customized for 30+ Specialties

Designed for specialty, from Allergy to Urology


Quickly prescribe or refill prescriptions and send straight to the patient’s preferred pharmacy

Prescription Management

Surescripts feature allows you to monitor patient prescription usage and medication adherence

Technical Support

Friendly, knowledgeable 24/7 support staff available via support ticket, phone, email, or chat


Quickly enroll your practice with 3rd-party payers and begin seeing patients



Electronically sign documents within EMR or patient portal with HIPAA-compliant e-signature feature


HL-7 interfacing and CCHIT & ONC-ATCB-certified, conforming to critical security and functionality measures

Seamless Correspondence

Communicate with practice & labs, radiology, pharmacies, & referring doctors

Mobile for Today’s World

Convenient with iPhone & iPad

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PrognoCIS EHR Software - Award-Winning Patient Records Learn how it works