What is Practice Management Software?

Practice Management Software

Practice management software is a category of healthcare software specifically designed to assist healthcare providers and medical practices in navigating a variety of essential tasks unique to the healthcare setting; this includes capturing patient demographics, integration with electronic medical records, scheduling appointments, billing and collections, authorization and referral management, electronic communication with patients and providers, document storage, and alerts and reminders. Medical management systems often integrate with electronic health records (EHR) based on the practice’s needs.

Designed by our team of practice management experts to boost productivity, improve patient flow, automate billing, and ensure compliance with ever changing regulations and requirements, Revenue XL’s customizable suite of practice management tools are configured to fit the unique needs of your medical practice.

Main Features of Practice Management Software

Electronic Insurance and Patient Billing

Electronic insurance and patient billing features provide numerous advantages over traditional and outdated paper billing, including:

  • Reducing storing and managing of data required of traditional hard copy forms.
  • When practice management software is integrated with an EMR, it enables quick transmission of medical codes and critical patient and billing information to the billing module of the practice management software.
  • Ability to import/export patient demographics, patient appointments, and reimbursements by using our HIPAA and HL7 compliant industry-standard exchange format.

Patient Eligibility On-Demand


Patient eligibility on-demand features provide the ability to instantly review and verify your patients’ demographics and allowable health benefits, including access to insurance, deductible, co-pays and other vital billing information.

Customized Superbills

Serving as the main source of data creation for healthcare claims, detailed, high-quality superbills are essential for efficient reimbursement for services rendered.  Our super billing options include medical provider and practice-specific customization of the four mandatory fields, including provider and ordering information, patient information, visit information, and additional information, notes, and relevant information, allowing for efficient, seamless preparation and processing of important and timely billing and reimbursement information.

Electronic Remittance Advices (ERAs)

Electronic remittances advices, or ERAs, provide your staff with the ability to streamline the reconciliation process.  Our streamlined, automated reconciliation process allows you to receive payment the same day claims are finalized, as well as quicker processing of secondary insurance claims.

In addition, stored ERA data provide a progression of billed claims, allowing your staff a quick, efficient, environmentally-responsible way to process outstanding claims while reducing costs administrative, printing, and storage of paper remittance records.

Advanced Accounts Receivables Management Capabilities

Advanced accounts receivables management software improves your invoice collection process by reducing the time spent managing invoice collection disputes and increasing the time spend facilitating customer payment.

Seamless Integration with Leading EMRs and EHRs

Seamless integration with leading EMRs and EHRs ensures global, on-demand, secure access to critical patient medical and health records.  Our integration process automates the claims data and charge process, allowing for direct pass through into EMRs and EHRs - eliminating the manual data entry and putting an end to your reliance on paper documents while saving time, eliminating waste, reducing costs, improving patient care, and ensuring regulatory compliance.

Multi-provider Scheduling Views

Multi-provider, multi-location, and multi-resource scheduling options allow for customized views for each user and provides easy management of patient office flow for your practice.  Quickly and easily view, manage, and schedule all procedure rooms, medical staff, equipment, and resources with our advanced scheduling features.  Our custom filters give each provider the ability to view, manage, schedule, and confirm patient appointments.

Intuitive Patient and Provider Scheduling and Communication

Electronic scheduling and communication options provide the ability to send patients secure, paperless intakes, eliminating the need to complete cumbersome, redundant paperwork at the first appointment.  Optimized for mobile, our practice management software systems gives providers the option of electronically sending patients secure, HIPAA compliant information, scheduling appointments and procedures, and communicating important insurance and billing information. 

NPI Number Ready

Our practice management software systems are optimized to meet HIPAA National Provider Identifier (NPI) compliance standards, ensuring efficient, uninterrupted administration, transmission, processing, and payment of billings and reimbursables. Our NPI-optimized medical office software also provides the ability for healthcare providers to:

  • Identify themselves or other medical providers in financial transactions or correspondents,
  • Include essential healthcare provider information on prescriptions,
  • Better communicate and coordinate with insurance providers regarding provided, eligible, and billable services.
  • Identify and include relevant healthcare providers in patient EHRs and EMRs.

Industry Leading Data Encryption And User Security

Our patient management software systems utilize the highest security measures available.  Our encrypted data infrastructure provides protection from viruses, spam, and malicious parties, ensuring all patient health and medical records data managed by your practice are safe, confidential, and secure.

Health Level 7 (HL7) Compliant

Fully Health Level 7, or HL7, compliant, our medical patient management software ensures your practice management systems are formatted and HL7-compliant for messaging, data exchange, decision support, prescription medication labeling, and common health language, definitions, and rules syntax for EMR and EHR claims attachments and reporting.

Learn More About Our Innovative Practice Management Software Systems

As federal regulations change, technology advances, and the patient population continues to shift, our practice management software system continues to innovate, evolve, and adapt - keeping your medical practice well ahead of a rapidly transforming U.S. healthcare system. In such a dynamic healthcare environment, medical practice management software is essential in order to effectively and efficiently integrate electronic health records (EHRs) and coordinate communications, transactions and interactions between patients, Learn_Practice_Improveproviders and systems.

As with any new process or solution, and in order to maximize PM benefits, the selection and implementation processes of practice management software must be well-defined, carefully planned for, and based firmly on research-based practice management systems best practices.  

RevenueXL practice management software systems offer much more than other cookie-cutter, generic solutions. Our practice management systems are designed to work with you and your workflows, not to replace them with something different, redundant, and hard to learn. You know what works for you and your practice—with Revenue XL’s comprehensive practice management software, we simply help you do it faster, more efficiently, with fewer errors, and less duplication of effort.

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