Pain Management Software Selection Checklist for Small & Mid-sized Pain Clinics

Posted by: Alok Prasad

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Pain Management Software

Selection Checklist to Choose Medical Software for Small Pain ClinicsReplacement_EHR_Software_for_iPad

While improving the quality of life for people living with pain is a challenging process, finding the right pain management software can help deliver efficient, accurate and consistent quality of care. If you are in the process of identifying the best replacement EHR, you are not alone: more and more healthcare organizations are making the switch to modern EHRs which are not only more flexible and user-friendly, but also more comprehensively fulfill their needs.

Because pain management is such a complex field, it’s particularly important for your EHR to acknowledge and respond with intuitive, dynamic and targeted solutions. Until recently, few pain management-specific EHRs were available; instead, pain management specialists had to settle for the time-consuming and expensive task of overhauling general EHRs to meet their demands. The less-than-ideal results were consistent with the findings of the Certification Commission for Health Information Technology, which has determined that specialty-specific EHRs offer the highest performance in terms of meeting both patient and practice requirements. According to a Substance Abuse and Rehabilitation article, EHRs offer a solution to "current, fragmented behavioral health treatment" while enhancing the standard of care for substance abuse interventions and treatments.

Read on to learn what features are essential when it comes to evaluating and treating pain management patients.

"Must-have" Pain Management Software Requirements

Looking to increase productivity, streamline administrative tasks and improve patient outcomes? The right pain management EMR systems offer this advanced functionality and more. Features which facilitate these results include:

Pain Management-Specific User Interfaces

Customized forms, diagrams and templates can help pain management specialists better assess the pain site and nature of pain while also gleaning relevant neurological information.

Care Coordination

Continuity of care is critical in pain management, and EHRs optimize the coordination of care through fast and accurate automated reports to primary care physicians.

Automated Coding

Claims coding for pain management is a sophisticated process -- particularly when you factor in rigorous ICM-10 coding demands. Automated or assisted coding helps prevent both diagnostic and procedural mistakes thereby saving you from expensive, time-consuming errors.

Prescription Tracking

Because pain management patients are at increased risk of medication abuse, the need for tracking of medications is critical. EHRs not only help ensure that prescriptions are filled, but can also play a valuable role in thwarting prescription drug abuse if integrated with PDMPs.

Integration with Other Provider EHRs

Because pain management requires the integration of multiple healthcare disciplines, EHRs with the ability to seamlessly communicate with other medical offices, retrieve lab results and access radiology findings offer expedited treatment planning.

"Preferred" Pain Management EHR Components

Dependable, innovative and user-friendly Pain Management EHRs may also include the following features:

  • Automated EMR notifications and alerts for everything from appointment recall to prescription refills to lab orders

  • Integrated billing to streamline clinical and financial processes related to pain management electronic medical records for more efficient revenue cycle management

  • Mobile device compatibility for optimal flexibility and accessibility, including pain management EMR software for iPad, iPhone, and other devices

  • Secure online portals for patient access, engagement and provider interactions

  • Automatic referring physician letters, as many pain management patients come via referrals

  • ePrescribing capabilities which electronically generate and transmit prescriptions to pharmacies of choice directly from the point-of-care

  • Fully integrated, bi-directional electronic lab ordering and receiving

  • Automatization of routine tasks to ensure everything from regulatory compliance to patient safety

  • Vendor commitment to working with you as your practice needs change over time

"Nice to have" Requirements

Once you’ve settled on your essential and preferred pain management EHR features, it’s also useful to consider the add-ons that can help take your practice to the next level. These may include:

  • EHR staff training designed to education all personnel -- from permanent staff to temps and contract workers -- about the new EHR system, along with a designated Implementation Specialist to guide administrators through the comprehensive EHR replacement process and a multi-channel resource center for any additional support

  • A variety of customizable channels through which to chart, including everything from voice and handwriting recognition to point-and-click functionality

  • Data migration support designed to promote a seamless transition from your current to your new EHR

  • ONC-ATCB certification which determines your eligibility for certain CMS incentives

Other EHR Selection Criteria

All pain management practices should also consider a few general factors when assessing potential replacement pain management EMR software options, including:

Economy of Scale

As your practices grows and changes, so do your EHR needs. An agile and robust EHR will smoothly accommodate changes in personnel, workflow, and other factors to provide consistent, uninterrupted functionality.

Cloud-Based Internet Technology?

An increasing number of healthcare practitioners are choosing to store their data online in the cloud as opposed to via on-site servers. Cloud computing offers enhanced security, cost savings, staff time savings, data retention, improved search functionality, disaster recover, and scalability.


While costs may vary between Pain Management EMRs, the best systems share a common thread: transparency. Understanding the cost of your EHR is an essential part of budgeting for its usage.

Finding the EHR Replacement System That Best Meets the Needs of Your Pain Management Practice

EHRs for pain management have changed immensely over time. As opposed to the generic EHR templates pain management specialists previously had to work with, the latest EHRs now offer increased functionality in the form of pain management EHR templates which can be used “as is” or adapted to meet the specific needs of any healthcare setting -- from hospitals to private practice.

When selecting a replacement EHR for your pain management practice, it’s important to consider the unique challenges of treating patients with chronic and acute pain. Today’s physician-developed EHRs are designed to readily integrate with the daily routine of pain management specialists, while significantly benefiting your practice and yield desired outcomes -- both in terms of productivity and patient care.

For more information about why RevenueXL’s PrognoCIS is the best EMR for pain management, or to learn more about how our Certified EMR solutions can improve your practice's workflow and quality of care, contact Revenue XL today.

Yes, I am ready to evaluate PrognoCIS Pain Management EMR Contact me today !

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Topics: Pain Management EMR Software

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